Let’s get real – Planning a corporate event can be chaotic and overwhelming, and it is not surprising that managers prefer to work with professional planners. There are many corporate event planners, who can help in organizing real, virtual and hybrid events. In this post, we are sharing top questions to ask when hiring a corporate event planner.
- What’s your area of expertise?
This is one of the most relevant questions to ask. You want to be 100% sure that the event planner can handle the requirements of your event. Today, corporate events are more inclusive. While you have attendees coming in person, remote guests and teams may have to join, and everything must be streamlined using the best of technology, to have hybrid corporate events. In some cases, corporate events are entirely virtual in nature, so expertise is key.
- How early do you need to start?
For some corporate events, planners may ask a considerable period of time, depending on the scale and other factors. However, the expertise and experience of anevent planner also lies in their ability to deliver an event on a short notice. If you have the time, make sure that you allow that to the planner, but ask them about their requirements.
- Who are your regular clients?
If an event planning service claims to be the best in business, they should have enough regular clients. Checking the clientele is the ideal way of understanding their work profile. You can check for independent reviews online, but don’t shy away from asking for details and references.
- Who will work for the specific event?
An event planner may have dozens of workers and managers, but knowing the core team that will be working for your event is particularly important. Ask for a point of contact, discuss all the relevant requirements verbally, and ensure that you have handed over a memo to them, so that there are no confusions with expectations and requirements.
- How quickly can they offer an estimate?
Corporate event costing depends on factors like number of attendees, accommodation, need for technology to accommodate virtual guests, location, catering, venue and so on. Make sure that you have an estimate for the event well in advance, but allow the event planner to take their time to create that quote.
A good event planner is an asset for any business – Take your time to select one.