Outdoor and indoor event venues accompany their own pros and cons. Therefore, the first step will be to choose an indoor or outdoor venue for your upcoming event in Denver. It doesn’t matter, if the event is social or corporate, it is the planner’s responsibility to keep guests comfortable. For an August event, you can choose Blake Street Tavern. It offers great event space with outdoor seating in Denver.
If the event is in December then the outdoor venue is not a great idea because it could leave everyone shivering. Fall and spring are great times for outdoor events in the majority of regions. The guests enjoy the fresh air and windy weather. Outdoor event planning is challenging and needs forethought. However, you gain a lot of flexibility and creativity opportunities.
Tips for outdoor event planning
Choose a venue
Consider the guest number to make your venue hunting easy. The Blake Street Tavern can easily accommodate 60 to 70 guests on their patio. If your event is huge then there will be a need to wait for the RSVP to gain the final count.
Factors like target demographics, tastes, needs, likes, and dislikes need to be considered while choosing to ensure that your attendees feel comfortable. Location proximity and transportation option needs to be considered. Even find out if the venue has experience in hosting large events. Ask questions like –
- Are chairs, tables, and linens included in venue charges?
- What is liability coverage?
- Is there a need for porta potties rental?
- What is the price range for plated dinner?
- What is the cost of buffer per person?
- What is the corkage fee?
- Is their liquor license updated?
- Are there bar set up and bartending charges?
- What is their payment schedule, cancellation, and refund policy?
The choice of an outdoor event venue is vital because the chosen venue sets the tone of your entire event.
Permit types for special events
- Food permits
- Alcohol permits
- Tents permit
- Temporary private property use permit
- Electric permit
- Street activities permit
- Special effect [fireworks] permit
Outdoor events can get affected by inclement weather, therefore have backup plans like some kind of shelter layout, if necessary. Even ensure that all the vendors and suppliers coordinate the logistics of the outdoor event. It can include parking, unloading, floor layouts, lighting, power arrangements, crew, security, portable toilet rentals, and more.
Events need myriads of different items, which are not included in the venue. Therefore, during the planning process bring your vision of the event to life. Never forget the cleanup checklist!